#Clean gmail inbox how to
#Clean gmail inbox manual
#Clean gmail inbox archive

The one feature that has been a part of Gmail Advanced for years is Multiple Inboxes.

The successful ones go on to become standard Gmail capabilities, and others might get shelved - but it’s definitely worth giving a shot. If you’re new to Gmail Advanced (formerly Labs),you first need to know that it is a testing ground for Google. Experiment with Gmail Advanced (you’d love Multiple Inboxes)

#Clean gmail inbox archive

Archive emails that contain a particular word (say, Free trial) 8.Automatically forward emails from a specific address.Star every email from someone important (say your bank).Ways in which you can use filters to organize Gmail: Select an email and look for the file-like icon at the top. This is where the archiving feature comes into play.Īrchiving does not delete your email but removes it from your inbox. You do not need them now, but they might be helpful when you are getting your accounts done at the end of the year. And then they keep piling up like there’s no tomorrow.įor example, they send you a receipt every time you buy something from a vendor. Archive emails you do not need in the near futureĪ lot of times, we do not delete emails only because we might need them later. Every step towards unclogging one’s inbox is worth it. You can use Notes for exchanging client information, offering tips, or anything that does not involve writing an entire story. Unlike chat, you can always go back and see what you conversed about in a thread - you never lose context. Use Hiver notes to give more context to your teammate regarding a task Notes are messages you can write to your teammates and appear next to the email thread you’re discussing (unlike Slack or Hangouts, where you have to tell people which email you’re talking about and what happened and all that). If nothing else looks feasible enough, there is one resort that works like a charm every time – Email Notes. In case of a last-minute cancellation of appointments, get-togethers, or interviews, tell them in person, or use the phone. If a topic has many aspects that need to be explained or discussed, take it to a personal meeting. The one way all of us flood our and our teammates’ inboxes – sending emails for things that can very well be done otherwise. Stop writing emails for internal conversations You also get the ability to specify multiple conditions, such as the sender’s email and a specific word in the subject line. Using Hiver, you can automatically assign all incoming emails from their email address to them. The usual course of action, when you want to organize Gmail, is sifting through emails and forwarding them to teammates - an absolute waste of time.įor example, say you have a teammate who looks after all the emails from your shipping partner. Automate emails to be assigned to your team (without forwarding)Ī large number of emails you receive would require someone else from your team to work on them. For example, you can have all the emails from your lawyers labeled as Documents.

#Clean gmail inbox manual

You can also have Gmail apply labels to emails as they arrive, saving you the manual effort. You can add colors to your labels to organize them better

Click the drop-down next to the inbox type.

Head to your settings (the gear icon at the top).

Gmail gives you five options to organize your inbox. Put more relevant emails on topĭo you need all the new emails at the top of your inbox? I am sure you don’t read all of them right away.Ī great way to keep your inbox organized is to put the relevant emails at the top, such as those marked important or starred.

Wrapping up 17 tips to organize your inbox 1.

#Clean gmail inbox how to

This post will tell you how to organize your Gmail inbox such that it’s more of a productivity and collaboration tool and not a distraction. When you cannot escape but still want peace of mind, becoming more organized is the best way out. You spend hours sifting through emails, determining what to do with them, and actually dealing with them eventually - you basically end up spending a lot more time in your inbox than you had initially planned. And it’s not very easy to ignore that unread pop-up. The ugly truth is that people will keep reaching out to you whether you like it or not. Every time you stop what you’re doing to check your email, it takes about 23 minutes to get your focus back. At $142K (average salary of Bay Area tech workers),we pay employees $47K per year to manage their inboxes! An average employee spends 1/3rd of their office time on emails.